Instructions for writing a cover letter

Instructions for writing a cover letter

A cover letter is a document attached to a resume (CV) that describes why you are interested in a particular vacancy / organization and what sets you apart (knowledge, experience, special skills) from other applicants.

The cover letter consists of several, interrelated parts. These parts are:

· Address

If you know the identity of the person who will read your cover letter, it is always a good idea to mention his or her name in the application. In case the mentioned information is not available to you, you may give a general character to the appeal ( Dear Madam / Sir).

· The main part of the text

An important part of a cover letter consists of three components and each component must contain specific information. We must answer the following questions:

1. Specifically, which position are you interested in.

2. What is the reason for your interest in the organization / position?

3. Why do you think that you are the best candidate for this vacancy?

· The last part of the cover letter, which should summarize the whole text and emphasize once again why you are the best candidate for a particular position. They also usually thank the employer for the time and briefly explain in what form it is possible to find additional information ( For example, express a desire to meet). The closing part should end with the formal farewells.

· Do not write in the cover letter what you have already written in your CV. Present yourself interestingly and thus add value to the letter. However, do not mention any training or service that does not match the information provided in the resume. Cover letter and CV are two documents that must be completed and matched.

· Only relevant information should be included in the cover letter. Remember that the employer reads at least a few cover letters for a

particular vacancy and in each of them he / she looks for information that responds to his / her specific position and needs.

· To make a positive impression, talk only about the professional qualities and skills associated with a particular position in your cover letter.

· Listing your own strengths will not add anything to your cover letter if the employer did not see the connection between them and the organization’s goals.

· You should use a simple, business style in your cover letter. The cover letter is a formal document, therefore all the norms adopted during the formal correspondence should be taken into account when working on the cover letter. Write briefly. Try to cover the basic ideas in 250 – 300 words (one A4 page).

· Read the text before sending. The presence of technical, stylistic or other errors can distort the employer’s initial impression of you. If you know the name of an HR manager then apply this knowledge and address it directly in the letter.